Instructions for Written Work

Artificial intelligence (AI) applications

• Because practical experience with AI applications is limited, the instructions on the use of AI in studies will be updated several times during the academic year.
• Read about Instructions for the use of artificial intelligence (AI) at SEAMK (PDF, SEAMK Intra)
• Do not give the AI any
  • copyrighted material (for example, books, articles, images, videos). The author or publisher of a work has the exclusive right to decide whether to copy it. When copyrighted content is fed into an AI program, it is copied. Data from licensed databases acquired by the library, such as scholarly articles, must not be fed into language models or other AI tools. Please check the FinELib website for the user rights.
  • sensitive data, personal data (e.g. name, contact details, date of birth, personal identification number)
  • business secrets,
  • interview data or other sensitive data. 
• In general, the terms of use of AI programs make the user responsible for the content entered into the program, so be careful! It is up to you to ensure that you have proper permission to enter and use content in the AI program and that you are not breaking the law by entering content.
• AI applications (ChatGPT, etc.) are not suitable for information retrieval due to the control of sources. Read more How to use artificial intelligence in information searching

Use of AI applications in assignments

• Always follow the instructions given by the teacher on how to use AI.
• Indicate the AI application you use both in the text as a text reference and in the reference list. Include a full transcript of your conversation with the AI (prompts and AI-generated responses) in the appendix of your assignment.
   

Use of AI applications in thesis

• In the thesis, the language model/ artificial intelligence can be used to check the language and to brainstorm ideas.
• Do not copy the answers provided by the AI anywhere without checking them.
• The APA7 team is developing official guidelines on how to cite, quote, and use ChatGPT and other generative AI tools.
• Include the AI application you are using both in the text as a text reference and in the reference list. Include a full transcript of your conversation with the AI (prompts and AI-generated responses) in the appendix of your exercise.
• When you use AI in your thesis, make sure you include it in the last section of the Introduction as much as possible:

  • This thesis has used the ChatGPT language model for text ideation and verification. All sources used in this thesis are sources retrieved by the author of this thesis, not sources generated by the AI. Where the AI application has generated new ideas for the text, these have been checked against the original sources. They have also been properly referenced. The English summary has been written using DeepL Translator for translation and Grammarly for grammar checking.

• If you use the AI application widely to brainstorm and structure your topic, include the discussion you had in the thesis appendix. Please also include the AI application you used in the text-citation and in the bibliography.

In the bibliography

Author of AI model. (Year or date). Title of the AI model (Version number) [Type of AI model]. URL

In text-citation 

AI tools for academic information searching

• For more information on AI tools for academic information searching, see the guide How to use artificial intelligence in information searching
• consider data protection and copyright when using AI, do not give the AI any personal information, confidential or sensitive material, as it may store this information and use it to train the AI.
• If you use AI tools for information seeking (Semantic Scholar, Elicit, Keenious), no reference to the AI tool is needed unless it is required. Remember to follow any course guidelines for using the AI tool.
• Check that the source exists (for example, by using a DOI). 
• The source is cited like scholarly articles. 

AI-generated images are rarely suitable for theses or exercises. They can be used as illustrations in PowerPoint presentations, for example. In SEAMK courses, you should always follow the instructions given by the teacher on how to use AI. Read about Instructions for the use of artificial intelligence (AI) at SEAMK(PDF, SEAMK Intra).

For images produced by an AI application, the EU AI Regulation requires that it is clearly stated that the content is artificially generated. The prompt is always included in the title (caption) of the image and a reference is made to the publisher of the AI application used (Picture 3). 

Picture 3. Image created using the prompt "make me a picture of a teddy bear having fun at college" (Microsoft, 2024).