Skip to Main Content SEAMK Kirjasto - Library logo

Instructions for Written Work

Text settings and formats

A template is available for written work, containing all the necessary formatting.

Margins and layout
Page margins should be as follows: on the thesis template left 2 cm, right 1.5 cm, top 2.8 cm and bottom 1.8 cm. And on the assignment template: left 2 cm, and the other margins at least 1 cm. The text should start at the left edge, in the “full block” style, where all lines start from the same place with no indents. Justify left edge of the text and use automatic hyphenation. Appendices do not need to follow these margin and layout settings if it is too complex. The settings of the bibliography are automatically determined by the template.

Use the Arial font, with point size 12. Main chapter headings should be in uppercase using font size 14, with subheadings in capitalised lowercase in font size 12. Both headings and subheadings should be bolded in the text but not in the table of contents. Font sizes and bolding are defined in the styles Heading 1, Heading 2 and Heading 3. Bolding and italics can be used in the body text if they are necessary to  emphasise certain parts of the content. However, if overused, they can lose their meaning. Use the Strong (bolding) and Highlight (italics) styles in the word processor for formatting these sections.

Line and paragraph spacing
The body text and table of contents should use 1.5-line spacing. The abstract, figure and table captions as well as the bibliography should be single-line spaced. References end in a full stop. If the reference endsin an Internet address, there is no full stop after it.

If there is a literal quote from another text within the text, it is placed in quotes. All direct quotes from sources and data are written in the Quotation template style (indent and spacing 1).

Paragraphs are separated by a space equivalent to one empty line. This spacing is pre-formatted in the Normal and Body text styles. Leave a space equivalent to two empty lines at the end of a section, before the next heading.This spacing is pre-formated in the Heading 1, Heading 2 and Heading 3 styles of the template.

A page should never end in a heading, and main chapters should always start on a new page. Use print preview to check the page layout before printing.

Headings should be numbered hierarchically. There must be no more than three heading levels, e.g. 3, 3.1 and 3.1.1. There must be at least two subheadings at each sublevel; i.e. if there is a subheading numbered 2.1, there must also be 2.2. The heading numbers are separated by a point, but there is no point at the end of the number (nor after a single number of the top level). This automatic heading numbering system is pre-formatted in the Heading 1, Heading 2 and Heading 3 styles of the template.

Paragraph headings
If a chapter is especially long, paragraph headings may be used to clarify its content. Paragraph headings end in a full stop. They are neither numbered nor included in the table of contents. Select your paragraph heading and the Bold or the Strong style for it. The text continues after that from the same line.

Page numbering
Page numbers are marked in the upper right-hand corner. Logically, page numbers should begin from the title page, where the author’s name and the title of the academic text are. Consequently, the title page is the first page of the text, but its page number is not marked. Page numbering starts from page 2. These settings are pre-formatted in the template. Appendices do not have running page numbering. For the numbering of appendices, see the separate instructions in Chapter 2. and the template.


Accessibility Statement